Tips on using our Online Application System

The Registration Process

The registration process has four sections: (1) organization information, (2) your individual user information, (3) executive officer information, and (4) choosing your individual user password. The registration process is straightforward; however, in some cases, it may be more complex when certain factors apply.

Each individual email address is linked to a single organization. If you are submitting applications for different organizations, you will need to register separately using a different email address for each organization. For example, you are part-time staff for both Organization A and Organization B. To submit an application for both Organizations A and B, you will need to register using one email address for the application from Organization A, and you will need to register using another email address for the application from Organization B.

During the registration process, you cannot save partial information; therefore, you should gather all required information before beginning the registration process. Your user account ID is your e-mail address.

Updating Your Registration Information

To update your user information, click on your name at the top right corner of the screen and select “Edit Profile” from the drop-down menu. To update your organization’s or chief executive officer’s information contact Kathy Bakhshi.


The Application Page

After you have registered you will be directed to the Application Page. On the left side of the screen you will see “Request” and two options underneath:

Dashboard – (Application Status Page

This screen is your homepage where you can check the status of your grants. This page will display the form you just completed, the status of the form, and the next form in the process.

Apply – (Application Page)

This screen lists the available applications. You may choose to bookmark this website address.

Navigating the Online Application System

Apply for a grant

by clicking “Apply” in the menu at the left side of the screen.

Manage your grant application

by clicking “Dashboard” in the menu at the left side of the screen. The Application Status Page provides information regarding the status of open grant applications. From this page, you can download completed application forms and see the status of an application form you have submitted. If you have saved but not submitted an application form, you must access the form on this page to complete and submit the form.

Manage your awarded grants

by clicking “Dashboard” in the menu at the left side of the screen. The Application Status Page provides information regarding awarded grants. From this page, you can see whether or not a grant has been awarded and complete required follow-up forms for awarded grants. The term “follow-up” describes an interim or final report that is due.

Uploading Files

In general, the only acceptable file type is Adobe PDF (.pdf). Only one file can be uploaded per question. Multiple documents must be combined into one file and then uploaded.

Things to Know

  1. If you have not submitted a previous grant report, you are ineligible for funding. Please be sure to submit all required reports before completing a new application.
  2. If you do not provide an answer for one of the required questions, you will not be able to submit your application.
  3. A user will be automatically logged out of the online system after 90 minutes of inactivity. The user will receive a warning message at 80 minutes of the pending time out. Working on a form without saving does not count as activity.
  4. Please remember to regularly save your work. The system will auto save every 20 minutes.
  5. The character counter includes spaces as well as characters.
  6. You may choose to prepare your response in a document outside of the online system (e.g. Microsoft Word) and then copy and paste the text into the online form. If you prepare your application in this way, be sure to keep track of character limits. As noted above, character limits include spaces and characters. We recommend that you do not use formatting tools, as available in Microsoft Word, because the formatting will likely not transfer to the response area when pasted into the online system.
  7. It is advisable to download copies of all submitted forms to your computer.
  8. If your PDF upload file exceeds the maximum file size, consider using the Adobe Acrobat option to ‘Reduce File Size’ (look at the options in Document).
  9. Remember to click “Submit Form” when you are finished.
  10. Once your application has been submitted it is no longer available for editing.
  11. Please remember that your application is read by staff and Distribution Committee members. With this in mind, please use complete sentences. Also, please refrain from using ampersands, abbreviations, acronyms or capitalization of words, as these often disrupt the flow of reading.